{"id":198,"date":"2014-08-04T02:56:27","date_gmt":"2014-08-04T02:56:27","guid":{"rendered":"http:\/\/www.remedy5.com\/azo\/?page_id=198"},"modified":"2025-07-24T15:25:10","modified_gmt":"2025-07-24T15:25:10","slug":"complaint-procedure","status":"publish","type":"page","link":"https:\/\/www.azoca.gov\/staging\/7968\/complaint-procedure\/","title":{"rendered":"How to File Complaint"},"content":{"rendered":"<p><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-1 fusion-flex-container hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-overflow:visible;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-0 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-blend:overlay;--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:2.88%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-title title fusion-title-1 fusion-title-text fusion-title-size-one\" style=\"--awb-margin-top-small:0px;--awb-margin-right-small:0px;--awb-margin-bottom-small:20px;--awb-margin-left-small:0px;\"><div class=\"title-sep-container title-sep-container-left fusion-no-large-visibility fusion-no-medium-visibility fusion-no-small-visibility\"><div class=\"title-sep sep-double sep-solid\" style=\"border-color:var(--awb-color5);\"><\/div><\/div><span class=\"awb-title-spacer fusion-no-large-visibility fusion-no-medium-visibility fusion-no-small-visibility\"><\/span><h1 class=\"fusion-title-heading title-heading-left fusion-responsive-typography-calculated\" style=\"margin:0;text-transform:capitalize;--fontSize:44;line-height:1.2;\">How the Ombudsman can help you with a complaint<\/h1><span class=\"awb-title-spacer\"><\/span><div class=\"title-sep-container title-sep-container-right\"><div class=\"title-sep sep-double sep-solid\" style=\"border-color:var(--awb-color5);\"><\/div><\/div><\/div><div class=\"fusion-text fusion-text-1\"><h3 style=\"color: #444444 !important;\">When appropriate, you can <a title=\"File A Complaint form\" href=\"https:\/\/www.azoca.gov\/staging\/7968\/complaint-procedure\/complaint-form\/\">File A Complaint from our online form<\/a>.\u00a0Read on below.<\/h3>\n<p>The following information is a guide to how best to proceed if you feel you have been treated unfairly by a state administrator, or if you find yourself in a disagreement or dispute with a state agency, department, board or commission, or if you have disputes with local government agencies regarding public access laws.<\/p>\n<\/div><div class=\"fusion-text fusion-text-2\"><\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-2 fusion-flex-container hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-overflow:visible;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-1 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-blend:overlay;--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:2.88%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-3\"><p><img decoding=\"async\" class=\"lazyload alignnone size-full wp-image-3187\" style=\"margin-bottom: 30px;\" src=\"https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/filing-a-complaint-123.png\" data-orig-src=\"https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/filing-a-complaint-123.png\" alt=\"\" width=\"895\" height=\"190\" srcset=\"data:image\/svg+xml,%3Csvg%20xmlns%3D%27http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%27%20width%3D%27895%27%20height%3D%27190%27%20viewBox%3D%270%200%20895%20190%27%3E%3Crect%20width%3D%27895%27%20height%3D%27190%27%20fill-opacity%3D%220%22%2F%3E%3C%2Fsvg%3E\" data-srcset=\"https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/filing-a-complaint-123-300x64.png 300w, https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/filing-a-complaint-123-768x163.png 768w, https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/filing-a-complaint-123.png 895w\" data-sizes=\"auto\" data-orig-sizes=\"(max-width: 895px) 100vw, 895px\" \/><\/p>\n<\/div><div class=\"fusion-text fusion-text-4\"><\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-3 fusion-flex-container hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-overflow:visible;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-2 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-blend:overlay;--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:2.88%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-5\"><p><img decoding=\"async\" class=\"lazyload alignleft wp-image-252\" style=\"margin-top: 0px;\" src=\"data:image\/svg+xml,%3Csvg%20xmlns%3D%27http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%27%20width%3D%2790%27%20height%3D%27102%27%20viewBox%3D%270%200%2090%20102%27%3E%3Crect%20width%3D%2790%27%20height%3D%27102%27%20fill-opacity%3D%220%22%2F%3E%3C%2Fsvg%3E\" data-orig-src=\"https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/complaint-step-1-e1413082533715.png\" alt=\"complaint-step-1\" width=\"90\" height=\"102\" \/><\/p>\n<h2 style=\"margin-top: 32px; margin-bottom: 10px;\">Try to resolve it at the agency, take notes, and make copies<\/h2>\n<h3 style=\"margin-top: 0px; margin-bottom: 20px;\">Follow these best practice recommendations for more positive results:<\/h3>\n<ul>\n<li>Be pleasant and decent. Treat workers with respect and courtesy. Act in accordance with the Golden Rule to \u201ctreat others as you wish to be treated.\u201d<\/li>\n<li>Be patient. Research takes time. Workers must juggle many tasks and time demands.<\/li>\n<li>Be persistent. Give workers a reasonable amount of time, and then check back.<\/li>\n<li>Prepare. Gather data and material to explain and exhibit the situation logically.<\/li>\n<li>Outline or summarize your main points.<\/li>\n<li>Read what agencies send you and be mindful of directions and deadlines.<\/li>\n<li>Elevate to the supervisor and then the internal agency ombudsman if the front-line people do not understand you.<\/li>\n<li>Every state-level government agency is required to have an internal ombudsman, pursuant to A.R.S. \u00a741-1006 and A.A.C. \u201cRule\u201d R1-1-212.<\/li>\n<li>The agency\u2019s internal ombudsman is required to respond to communications within five business days.<\/li>\n<li>An oral complaint might be quick to solve a problem, but if it does not yield results, then file a written complaint. Spend time explaining yourself. Be professional. Cite exhibits when possible. A written complaint allows for a more thoughtful, reasoned approach AND gives you the benefit of evidence that an oral complaint does not.<\/li>\n<li>Exercise your appeal rights and be mindful of time deadlines.<\/li>\n<li>Always save a copy of correspondence and all relevant records!<\/li>\n<\/ul>\n<\/div><div class=\"fusion-text fusion-text-6\"><\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-4 fusion-flex-container hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-overflow:visible;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-3 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-blend:overlay;--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:2.88%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-7\" id=\"jurisdiction\"><p><img decoding=\"async\" class=\"lazyload alignleft wp-image-253\" style=\"margin-top: 0px;\" src=\"data:image\/svg+xml,%3Csvg%20xmlns%3D%27http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%27%20width%3D%27104%27%20height%3D%27102%27%20viewBox%3D%270%200%20104%20102%27%3E%3Crect%20width%3D%27104%27%20height%3D%27102%27%20fill-opacity%3D%220%22%2F%3E%3C%2Fsvg%3E\" data-orig-src=\"https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/complaint-step-2-e1413082580642.png\" alt=\"complaint-step-2\" width=\"104\" height=\"102\" \/><\/p>\n<h2 style=\"margin-top: 52px; margin-bottom: 5px;\">Check Jurisdiction<\/h2>\n<h3 style=\"margin-top: 0px; margin-bottom: 20px;\">Check that your dispute is something we can help with.<\/h3>\n<h2>We CAN examine:<\/h2>\n<ul>\n<li>Administrative acts of most <a title=\"State Agencies \u2013 Directory of 800 (Toll-Free) Numbers\" href=\"https:\/\/azdirect.azdoa.gov\/all.aspx\" target=\"_blank\" rel=\"noopener noreferrer\">state agencies<\/a><\/li>\n<li><a title=\"Public Records \u2013 Overview\" href=\"https:\/\/www.azoca.gov\/staging\/7968\/open-meeting-and-public-records-law\/overview\/\" target=\"_blank\" rel=\"noopener noreferrer\">Public record concerns<\/a> involving the state, counties, cities, towns, school districts, political subdivisions, or special taxing districts and any branch, department, board, bureau, commission, council, or committee thereof.<\/li>\n<li><a title=\"Open meeting concerns\" href=\"https:\/\/www.azoca.gov\/staging\/7968\/open-meeting-and-public-records-law\/open-meetings\/\" target=\"_blank\" rel=\"noopener noreferrer\">Open meeting concerns<\/a> involving the state, counties, cities, towns, school districts, political subdivisions, or special taxing districts and any branch, department, board, bureau, commission, council, or committee thereof.&#8221;<\/li>\n<\/ul>\n<h2>We <em>CANNOT<\/em> examine:<\/h2>\n<ul>\n<li>Federal Agencies<\/li>\n<li>Cities, counties, school districts, or special districts (except in the case of public access)<\/li>\n<li>The judicial branch (including attorneys, judges and other court officials)<\/li>\n<li>Elected officials at any level of government<\/li>\n<li>Colleges and universities<\/li>\n<li>Homeowner Associations (HOAs)<\/li>\n<li>Private parties, Nonprofits, Companies\/corporations<\/li>\n<li>Long-term care facilities<\/li>\n<\/ul>\n<h3>Other Limitations<\/h3>\n<p>When we would otherwise have jurisdiction we do not review complaints in the following situations<\/p>\n<ul>\n<li>We cannot follow up on complaints from third party persons. This means a neighbor, a brother, or a concerned citizen cannot file a complaint on behalf of the person being effected by the problem without a power of attorney.<\/li>\n<li>We cannot take complaints from, or on behalf of, Arizona Department of Corrections prisoners.<\/li>\n<li>We do not look in to untimely complaints, where an unreasonable amount of time has passed since the issue at hand.<\/li>\n<li>The law [A.R.S. \u00a7\u00a7 41-1376(A)(5) and 41-1377(C)(1) and A.A.C. R2-16-301] requires the public to work with the original agency first to ensure that all reasonable agency alternatives are exhausted before the Ombudsman-Citizens\u2019 Aide may investigate.<\/li>\n<\/ul>\n<\/div><div class=\"fusion-text fusion-text-8\"><\/div><\/div><\/div><\/div><\/div><div class=\"fusion-fullwidth fullwidth-box fusion-builder-row-5 fusion-flex-container hundred-percent-fullwidth non-hundred-percent-height-scrolling\" style=\"--awb-border-radius-top-left:0px;--awb-border-radius-top-right:0px;--awb-border-radius-bottom-right:0px;--awb-border-radius-bottom-left:0px;--awb-overflow:visible;--awb-flex-wrap:wrap;\" ><div class=\"fusion-builder-row fusion-row fusion-flex-align-items-flex-start fusion-flex-content-wrap\" style=\"width:104% !important;max-width:104% !important;margin-left: calc(-4% \/ 2 );margin-right: calc(-4% \/ 2 );\"><div class=\"fusion-layout-column fusion_builder_column fusion-builder-column-4 fusion_builder_column_1_1 1_1 fusion-flex-column\" style=\"--awb-bg-size:cover;--awb-width-large:100%;--awb-margin-top-large:0px;--awb-spacing-right-large:1.92%;--awb-margin-bottom-large:0px;--awb-spacing-left-large:1.92%;--awb-width-medium:100%;--awb-order-medium:0;--awb-spacing-right-medium:1.92%;--awb-spacing-left-medium:1.92%;--awb-width-small:100%;--awb-order-small:0;--awb-spacing-right-small:1.92%;--awb-spacing-left-small:1.92%;\"><div class=\"fusion-column-wrapper fusion-column-has-shadow fusion-flex-justify-content-flex-start fusion-content-layout-column\"><div class=\"fusion-text fusion-text-9\"><\/div><div class=\"fusion-text fusion-text-10\"><p><img decoding=\"async\" class=\"lazyload alignleft wp-image-254\" style=\"margin-top: 0px;\" src=\"data:image\/svg+xml,%3Csvg%20xmlns%3D%27http%3A%2F%2Fwww.w3.org%2F2000%2Fsvg%27%20width%3D%27108%27%20height%3D%27102%27%20viewBox%3D%270%200%20108%20102%27%3E%3Crect%20width%3D%27108%27%20height%3D%27102%27%20fill-opacity%3D%220%22%2F%3E%3C%2Fsvg%3E\" data-orig-src=\"https:\/\/www.azoca.gov\/staging\/7968\/wp-content\/uploads\/complaint-step-3-e1413082617354.png\" alt=\"complaint-step-3\" width=\"108\" height=\"102\" \/><\/p>\n<h2 style=\"margin-top: 52px; margin-bottom: 5px;\">Contact us.<\/h2>\n<h3 style=\"margin-top: 0px; margin-bottom: 20px;\">Complain to the Ombudsman Office<\/h3>\n<p>Please contact our office and describe your problem. You may use our electronic complaint form, but it is not required.<\/p>\n<h2>The Arizona Ombudsman office will listen to your complaint<span style=\"color: #444444;\">.<\/span><\/h2>\n<h3>Aiding Citizens:\u00a0 How We Help<\/h3>\n<p>The Arizona Ombudsman-Citizens\u2019 Aide office provides a unique service because we offer objectivity to citizens who complain when they think Arizona government has treated them unfairly.\u00a0 The first thing our investigators do is listen to the person&#8217;s complaint.\u00a0 For some people, this is the first time they feel that anyone in government actually hears them.\u00a0 Then we determine the nature of the dispute and respond in the most appropriate way to resolve the issue.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":6,"comment_status":"closed","ping_status":"closed","template":"","meta":{"nf_dc_page":"","footnotes":""},"class_list":["post-198","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/pages\/198","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/comments?post=198"}],"version-history":[{"count":6,"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/pages\/198\/revisions"}],"predecessor-version":[{"id":10052,"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/pages\/198\/revisions\/10052"}],"wp:attachment":[{"href":"https:\/\/www.azoca.gov\/staging\/7968\/wp-json\/wp\/v2\/media?parent=198"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}